Software for Realtors.
We're an Edmonton software development company that builds custom software for realtors, teams and brokerages — every inquiry answered in minutes, follow-up that keeps going, clean hand-offs to the right agent, and a person signing off wherever a licensed professional should. Built around how you work deals, and yours to own.
What Is Custom Software for Realtors?
Custom software for realtors puts every inquiry in one place, sends a fast first reply from a playbook you approve, keeps following up with quiet leads, and hands ready leads to the right agent. AltaPro AI builds it for Alberta realtors, teams and brokerages, with a person signing off on commission, offers and anything sensitive, connected to the CRM and tools you keep.
- Lead capture from every source
- Fast first replies
- Human sign-off on sensitive topics
- Team hand-offs
- Follow-up and unsubscribe handling
- Lead-source reporting
Every Inquiry Answered.Every Lead Worked.
In real estate the first agent to reply usually gets the conversation, and the agent who keeps following up gets the listing a year later. We build the system that does both for your team — fast where speed wins, and careful where a licensed person should be the one talking.
A reply to every inquiry, in minutes
Website forms, home-evaluation requests, listing inquiries and email land in one place and get a first reply in minutes, day or night — written from the playbook you approve, in your voice, with your market knowledge behind it.
A person signs off where it matters
Commission, offers, legal questions, complaints and anything outside your playbook never get an automatic answer. They go straight to your team with the full thread, and the lead gets a short note that someone will be in touch. You can also hold every reply for approval.
Clean hand-offs to the right agent
When a lead asks for a showing, an evaluation or a call, they land in your team's queue with everything said so far. Whoever picks it up takes over the thread, and the system stops writing in it.
Follow-up that keeps going
Quiet leads get a planned run of check-ins over the following weeks, and past clients hear from you before they are ready to move. An unsubscribe stops everything at once, every time.
Your playbook, your switches
The approved answers, the topics that always go to a person and the phrases that mean a lead is ready all live in one screen your team controls, with a change log. A pause switch stops all outbound in one click.
Reporting you can act on
Where leads came from, how fast each one was answered, which ones went to a person and which turned into appointments — built from the same records your team works in, not rebuilt by hand at month end.
From First Showingto Possession Day.
Deals through their stages
Clients, showings, offers, conditions and possession dates on one board, with the date that matters next on every file.
Transaction files that close properly
The checklist for each file, the documents attached to it and the deadlines tracked, so a condition date never depends on someone remembering it.
Connected to what you keep
Your email, calendar, website forms, the CRM or deal board you already use, and your accounting — joined so nobody re-types a lead or a deal.
The systems behind this are already shipped and in daily use. A full back-office operations platform runs a general contractor across Edmonton and Calgary. A phone-first quoting tool took a landscaping company from four-hour quotes to under twenty minutes — the same speed problem a realtor faces on lead response. And every system we build carries AltaGate, our safeguard layer: answers grounded in what you have approved, a person signing off on anything customer-facing that needs one, and a full audit trail. Figures are reported by the businesses running these systems.
Selling, Managing and the Plumbing Between.
Plenty of brokerages sell and manage under one roof. We build both sides, and the connections that keep them on one set of records.
Property management
The managing side — units, tenants, maintenance dispatch, leases, inspections and owner reporting.
AI for realtors
Where applied AI earns its keep for an agent: speed-to-lead, after-hours coverage and showing scheduling.
AltaGate
The safeguard layer in every system we build — grounded answers, human sign-off, permissions and an audit trail.
Custom CRMs
A pipeline built around how you work deals, with your data in a system you own.
The Rules, Built In.
The records your industry is held to are captured as the work happens, not rebuilt when someone asks. Systems can be hosted in Canada when you need it, and your data stays yours. How we handle security and data.
A licensed person where it matters
Commission, offers, legal questions and anything outside the approved playbook always go to a licensed member of your team, so what is said to a client meets your brokerage's standards.
Tenancy timelines
For the managing side: notice periods, inspection reports and deposit deadlines tracked per tenancy, built around Alberta's Residential Tenancies Act.
Privacy & anti-spam
Personal information handled to Alberta's Personal Information Protection Act and PIPEDA, and every follow-up message built for Canada's anti-spam law — consent recorded, unsubscribe honoured at once.
Permissions & audit trail
Permission levels by role, a record of who changed what and when, and anything customer-facing that needs a person held for sign-off. That safeguard layer is AltaGate, and it is in every system we build.
Software for Realtors, Answered.
What Is Custom Software for Realtors?
It is the system a real estate business runs its leads and deals on — inquiries from every source in one place, a fast first reply, follow-up that keeps going, hand-offs to the right agent, and transaction files with their conditions and dates — built around how your team actually works, connected to the tools you keep, and owned by you instead of rented per seat.
Who Do You Build It For?
Individual agents with real lead volume, realtor teams, and brokerages — including brokerages that run property management under the same roof. The common thread is more inquiries than a person can answer quickly by hand, and a follow-up process that currently lives in someone's head.
Does the System Talk to My Clients on Its Own?
Only inside the playbook you approve. Commission, offers, legal questions, complaints and anything the playbook does not cover always go to a person on your team, and you can switch to holding every reply for approval at any time. Every message is on record, and once an agent takes over a conversation the system stops writing in it.
Do I Have to Replace the CRM I Already Use?
No. Most builds connect to the CRM or deal board you already run and feed it clean, sourced leads. If what you have is fighting how your team works, we can build the deal board too — that gets decided on the first call, from how you work today.
What About Anti-Spam and Privacy Rules?
Consent and unsubscribe handling are built in from the start: every message carries a way to opt out, an unsubscribe stops all follow-up immediately, and no setting can override it. Client data stays in a system you own.
Are You Based in Edmonton?
Yes. AltaPro AI is an Edmonton, Alberta software development company. Everything we build is cloud software, so teams in Calgary, Red Deer, Lethbridge and across Alberta and Western Canada run the same system the same way. The first call is a 30-minute video call.
What Does It Cost and How Long Does It Take?
It depends on what you need first and what it connects to. On the 30-minute call we map how work moves through your operation and give you a rough cost range. Builds are phased so the piece that removes the biggest constraint ships first, rather than waiting on a complete system.
For Alberta realtors, teams & brokerages
Book a 30-Minute Call.
30 minutes. We map how an inquiry, a showing request and a quiet lead move through your business today, show you where they slip, and give you a rough cost range for the software that catches them.
Edmonton, Alberta · No commitment · 587-937-6948
Where To Go Next.
Up a level
All Industries
Every sector we build custom operational software for.
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