Software for Restaurants. Front of House to Back Office.
Service is the part of hospitality everyone sees. The margin is decided everywhere else: the event inquiry nobody answered on a Friday night, the catering quote that took three days, the schedule built in a group chat, and the supplier order placed from memory. We build the system behind the pass.
What Software Does a Restaurant Need Behind the POS?
Behind the POS, a restaurant or hospitality group needs fast replies to event and catering inquiries, a catering quote tool, staff scheduling, ordering against par levels and food-safety logs on a phone. AltaPro AI builds custom software for Alberta restaurants and caterers, connected to their POS and accounting.
- Event and catering inquiries
- Catering quotes
- Staff scheduling
- Supplier ordering
- Food-safety logs
- POS and accounting integration
Where It Actually Leaks.
Event inquiries go cold
Private-event and group inquiries arrive by email, phone, social media and the website, usually during service. By the time a manager replies, the group has booked somewhere that answered first.
Catering quotes take days
Menus, headcounts, staffing, rentals and delivery get priced by hand in a spreadsheet, so a straightforward quote waits until the one person who knows the numbers has a quiet hour.
The schedule lives in a group chat
Availability, shift swaps and last-minute call-ins happen in messages. Nobody is quite sure who is on, and labour cost is only known when payroll runs.
Ordering runs on memory
Par levels, supplier cut-off times and what was actually received are tracked by the chef's instinct. Over-ordering wastes money and under-ordering takes the special off the menu.
Logs are on clipboards
Temperature checks, cleaning schedules and receiving logs are on paper by the walk-in. They are filled in most days, and the day an inspector asks is the day one is missing.
Several locations, no single picture
Each location runs its own way, so comparing labour, waste or event revenue across the group means asking each manager to pull numbers by hand.
Built Around How You Actually Run.
Scope is set against your operation, not against this list — but this is the shape of a build in this sector.
Every inquiry answered quickly
Event, group and catering inquiries from every channel land in one place with a fast first reply from your approved details — menus, minimums, availability — and anything custom goes to a manager.
Catering and event quotes in minutes
Menus, per-head pricing, staffing, rentals and delivery built into a quote tool, so a manager produces an accurate quote and a deposit request while the customer is still interested.
Scheduling your team can see
Shifts, availability, swaps and time-off requests in one place on everyone's phone, with labour cost visible while the schedule is being built, not after payroll.
Ordering against par
Par levels, supplier cut-offs and received quantities tracked against each order, so ordering is a review of what the system suggests instead of a guess at closing.
Food-safety logs on a phone
Temperature checks, cleaning tasks and receiving logs recorded on a phone with a timestamp and a name, assembled into the record an inspector or head office asks for.
Connected to your POS and accounting
Sales from your POS, labour from the schedule and costs from supplier invoices brought together, so each location's numbers are a report instead of a request.
Built on Work That Runs Today.
Running in production today: a phone-first quoting platform that took an Edmonton landscaping company from about four hours per quote to under twenty minutes, structured estimating that took a demolition contractor's bid preparation from two or three hours down to minutes, and one operations platform that replaced five separate systems for a general contractor working across Edmonton and Calgary. All figures are client-reported, not independently audited.
Fast quotes under pressure, scheduling crews, capturing records on a phone at the point of work and following up while a customer is still interested are the mechanics we run in production for field businesses. A catering quote and a landscaping quote are built the same way.
The Rules, Built In.
The records your industry is held to are captured as the work happens, not rebuilt when someone asks. Systems can be hosted in Canada when you need it, and your data stays yours. How we handle security and data.
Food-safety logs
Temperature checks, cleaning tasks and receiving logs recorded with a name and timestamp, giving an Alberta Health Services inspector a complete record instead of a clipboard.
Liquor & staff records
Server certifications and their expiry dates kept with each staff member, so AGLC requirements are visible when the schedule is built.
Privacy & anti-spam
Personal information handled to Alberta's Personal Information Protection Act and PIPEDA, and every follow-up message built for Canada's anti-spam law — consent recorded, unsubscribe honoured at once.
Permissions & audit trail
Permission levels by role, a record of who changed what and when, and anything customer-facing that needs a person held for sign-off. That safeguard layer is AltaGate, and it is in every system we build.
Hospitality & Restaurants, Answered.
Does This Replace Our POS?
Your POS stays where the sale happens. We build the inquiry, quoting, scheduling, ordering and logging pieces around it and connect them, so the numbers from every part of the operation end up in one place.
Can It Handle Catering and Private Events?
That is often where a build starts. Inquiries are captured and answered quickly, quotes are built from your menus and per-head pricing, deposits are requested in the same step, and the event lands on the calendar with everything the kitchen needs.
What About Food-Safety Records and Privacy?
Temperature, cleaning and receiving logs are recorded with a name and timestamp so the record is complete when an inspector asks. Guest information is handled to Alberta's Personal Information Protection Act and Canada's anti-spam rules. It can be hosted in Canada when you need it, and your data stays yours.
How Long Before Something Is Live?
Builds are phased so the piece that wins back the most hours ships first — often event inquiries or catering quotes — rather than waiting on a complete system. The first call maps that sequence against your season.
What Does It Cost?
It depends on the number of locations and what you need first. On the 30-minute call we map how an inquiry, a shift and an order move through your operation and give you a rough cost range.
Start with the operation, not the software
Book a 30-Minute Call.
30 minutes. We map how work moves through your operation today, show you where it leaks, and give you an honest read on whether we are the right people to build it.
Edmonton, Alberta · No commitment · 587-937-6948
Where To Go Next.
Up a level
All Industries
Every sector we build custom operational software for.
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