AI for Lawyers: Run the Practice Like You Run the File.
Missed intake calls, consult scheduling by email chain, and a back office that runs on retyping. We automate the operations of the firm — intake, scheduling, client updates, documents — and leave the lawyering exactly where it belongs: with you.
The Operations Problems
Every Firm Recognizes.
None of these are legal problems. They're operations problems — structured, repetitive, and quietly deciding how many clients the firm retains and how many billable hours it recovers.
01
Intake Calls That Never Convert
A prospective client calls mid-hearing, gets voicemail, and calls the next firm on the list. Intake is the revenue engine of a practice, and it runs on whoever happens to be free to pick up the phone.
02
Consult Scheduling by Email Chain
Five emails to book one consultation, a reschedule, then an empty slot on a billable afternoon. Coordinating client meetings by hand burns staff hours and leaves prospects waiting long enough to look elsewhere.
03
A Document-Heavy Back Office
Engagement letters, intake forms, file opening, conflict-check data entry, closing checklists — the administrative machinery around every matter is repetitive, structured, and done manually at most firms.
04
“Any Update on My File?” Calls
A large share of inbound calls are clients asking where things stand. Every one interrupts billable work, and every unanswered one erodes the client's confidence in the firm.
We automate the practice.
You practise the law.
Operations automation only — never legal advice, never legal research.
Four Systems Built Around How a Firm Actually Runs.
Every build is custom to your firm's intake process, practice areas, and existing tools — designed from day one with confidentiality obligations in view. Our data-handling posture is documented at /compliance.
AI Intake Receptionist
Answers every call to the firm — during hearings, after hours, on weekends. It captures the caller's situation and matter type, collects the details your intake process needs, flags urgency, and books a consultation into the right lawyer's calendar. Prospective clients reach a responsive firm on the first try, every time.
Custom Practice CRM
Matters, contacts, deadlines, and intake pipeline in one system built around how your firm actually runs files — not a generic sales CRM with the labels renamed. Every inquiry is logged with its source, every consult is tracked to retained-or-not, and partners can see the pipeline without asking anyone.
Automated Scheduling & Client Updates
Consults book themselves against real calendar availability, with confirmations and reminders that cut no-shows. Structured status updates go out to clients at the milestones you define — so the “any update?” calls stop interrupting billable time.
Back-Office Document Automation
Engagement letters assembled from intake data, file-opening checklists that run themselves, and repetitive administrative documents generated instead of retyped. Your staff review and finalize; the machinery of the practice moves paper without them.
Built for Trades First.
Now Serving Professionals.
Our track record comes from automating Alberta trades and construction operations — businesses that measure software by whether it saves hours this week. The same intake, CRM, and back-office systems now serve professional practices.
4 hrs → 20 min
per quote · Zebra Landscaping
We built Zebra Landscaping a custom platform that cut a four-hour expert task to under twenty minutes — the same discipline we apply to intake and document workflows at law firms.
One system
for the entire back office · 25/7 Construction
25/7 Construction ran its back office on spreadsheets, texts, and memory. We replaced it with one custom CRM and admin platform — the same pattern that consolidates a firm's intake and file admin.
AI for Law Firms, Answered.
Is Client Data Kept Confidential?
Confidentiality is a design requirement, not an afterthought. We build with Alberta's PIPA and federal PIPEDA obligations in view: data minimization, access controls, and Canadian-appropriate data handling. Our full posture is documented on our compliance page at altaproai.ca/compliance, and we'll walk your firm through it before anything is built.
Does This Give Legal Advice or Do Legal Research?
No. Everything we build is practice-operations automation: intake, scheduling, client communications, and back-office workflows. The systems never advise clients, never draft legal positions, and never do legal research. The practice of law stays entirely with your lawyers.
How Does AI Intake Work at a Law Firm?
The AI receptionist answers the call, identifies the matter type, gathers the intake details your process requires, screens for urgency, and books a consultation into the right lawyer's calendar. Your staff get a structured intake summary instead of a voicemail — and calls that arrive at 9 pm get the same treatment as calls at 9 am.
Will It Work with Our Practice Management Software?
We build custom, so it fits around the tools your firm already runs — practice management, accounting, calendars. Where an integration makes sense we connect to it; where your current tooling is the bottleneck, we build you a purpose-built system instead.
What Does an Engagement Look Like?
It starts with a free automation audit: we map how intake, scheduling, and file admin flow through your firm today, identify where hours and clients are being lost, and give you a costed plan. You decide from there — the audit stands on its own.
For Alberta law firms
Get Your Free Automation Audit.
30 minutes. We map how intake, scheduling, and file admin run at your firm today, show you where hours and clients are being lost, and hand you a costed plan — yours to act on either way.
Built in Alberta · No commitment · 587-937-6948