Stop Retyping What Someone Already Sent You.
Supplier invoices, purchase orders, specifications, tickets, certificates. They arrive as PDFs, scans and photographs, and somebody keys them into a system by hand. Extraction reads them into structured records instead — with a confidence score on every field and a person reviewing the ones that matter.
The Symptoms, Before the Diagnosis.
Data entry is a role
A meaningful share of somebody's week is spent moving numbers from documents into software. It is the most automatable work in the building and usually the last thing anyone gets to.
Costs land late because entry is slow
Supplier invoices sit in a pile until someone has time, so job costs are weeks behind reality and the margin picture is always describing the past.
Specs get read by whoever is free
The requirements that govern a bid are buried in a long document, and the person extracting them is not always the person who knows which details change the price.
Nothing is searchable afterwards
The documents are filed, but the information inside them is not in any system, so answering a question later means opening PDFs one at a time.
Document Data Extraction, in Scope.
Scope is set against your operation, not against this list — but this is the shape of a build in this line.
Extraction against your document types
Tuned on the documents your business actually receives — including the supplier whose invoice format changes twice a year and the scans that arrive at an angle.
Confidence and review, not blind trust
Every extracted field carries a confidence level, and the queue puts uncertain ones in front of a person. High-confidence data flows through; the rest is checked, which is how the output stays trustworthy.
Straight into the operational record
Extracted data lands against the job, supplier or project it belongs to, in the system you already run on, rather than in an export somebody still has to import.
The document stays attached
The source file stays linked to the record it produced, so anyone checking a number later can see the paper it came from without going hunting.
We build the review step before we build the extraction. Any system that reads documents will be wrong sometimes, and the difference between a useful one and a liability is whether the wrong answers are visible and cheap to correct. Confidence thresholds and a review queue are the product, not a safety net bolted on later.
We also measure against your own documents rather than a benchmark. A general-purpose accuracy figure says nothing about the supplier whose layout is unusual or the ticket that arrives as a photograph of a carbon copy, and those are the ones that decide whether the thing pays for itself.
What It Looks Like When It Works.
Documents arrive and their contents are in the system the same day, checked where it matters, attached to the record they belong to, and searchable afterwards — with the person who used to key them in doing something the business actually needs them for.
- We do not let extracted data post to your books unreviewed. What flows through automatically and what waits for a person is a threshold you set.
- We do not promise a headline accuracy number before we have seen your documents. The figure that matters is the one measured on your own worst formats.
- We do not extract what nobody uses. If the field is not going to change a decision, reading it is a cost with no return.
2–3h → mins
A demolition contractor · per bid submission, client-reported
An Alberta demolition and site-clearing contractor was limited by bandwidth, not capacity. The system reads every relevant procurement source, scores each opportunity against what the company can actually deliver, and hands the operator a priced submission to review. Client-reported.
Document Data Extraction, Answered.
How Accurate Is It?
Accurate enough to be worth it, measured on your documents rather than on a vendor benchmark — and always paired with confidence scoring so the uncertain fields reach a person. Anyone quoting you a single accuracy percentage before seeing your worst supplier's invoice is guessing.
Does It Work on Scans and Photos?
Usually yes, including photographs of carbon copies from the field, which is the realistic input for a lot of Alberta service work. Quality varies with the source, which is exactly why the confidence threshold and review queue exist.
Where Does the Extracted Data Go?
Into the system you already run on, against the job, supplier or project it belongs to — not into a separate tool with its own export. The source document stays attached so any number can be traced back to the page it came from.
Start with the operation, not the software
Book a 30-Minute Call.
30 minutes. We map how work moves through your business today, show you where it leaks, and hand you a costed plan — whether you build it with us or not.
Edmonton, Alberta · No commitment · 587-937-6948
Where To Go Next.
Up a level
Quoting & Document Workflows
Estimating and document generation built for your own pricing.
More In This Series
Field Forms & Site Capture
Inspections and photo evidence captured on site and filed automatically.
Proposal & Contract Automation
Document generated from your numbers, signed in the same flow.
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