Software for Facility Services. Every Site, Every Shift, Proven.
Commercial cleaning, security and facility maintenance companies sell reliability across dozens of sites and hundreds of shifts. What clients pay for is the work getting done; what loses them is not being able to prove it. We build the system that schedules the work, records it as it happens and bills it correctly.
What Software Does a Commercial Cleaning or Security Company Need?
A commercial cleaning, security or facility maintenance company needs one system that schedules the work by site and shift, records it as it happens with checklists and proof of service, and bills each site correctly. AltaPro AI builds that custom software for Alberta facility services companies, with work requests, recurring-contract quoting and a client view of completed visits.
- Site and shift schedules
- Checklists and proof of service
- Work requests
- Recurring-contract quoting
- Invoicing by site
- A client view
Where It Actually Leaks.
Schedules break every morning
A sick call, a new site or a client's change of hours means rebuilding the schedule by phone. Gaps are found when a client calls, not before.
No proof the work was done
When a client says a site was missed, the answer is a supervisor's word. Checklists on paper or in a group chat do not hold up as a record.
Work requests get lost
Clients ask for extra cleans, repairs and patrol changes by email, text and phone. Some get scheduled, some get forgotten, and the forgotten ones are the ones that get remembered at renewal.
Quoting a new contract takes days
Square footage, frequency, hours, supplies and travel go into a spreadsheet only one person trusts, so new contracts wait on that person.
Billing does not match the work
Recurring contracts, extras and one-off requests bill differently, and invoices built by hand from timesheets and emails miss the extras.
Supervisors spend the day on the phone
Checking who is on site, who is late and what a client asked for takes a supervisor away from the sites they are supposed to be checking.
Built Around How You Actually Run.
Scope is set against your operation, not against this list — but this is the shape of a build in this sector.
Sites and shifts in one schedule
Every site, its hours and its requirements, with shifts assigned to staff and gaps visible the moment someone calls in, not when the client does.
Checklists and proof of service
Site checklists, patrol rounds and photos completed on a phone and timestamped on the visit, so the record answers a client complaint before anyone has to.
Work requests that get done
Client requests from every channel land on one board tied to the site, scheduled, assigned and closed with a record the client can see.
Contract quoting from your numbers
Square footage, frequency, hours, supplies and travel priced from your own rates, so a recurring contract can be quoted in an afternoon by more than one person.
Invoices from the record
Recurring service, extras and one-off requests invoiced by site from what was actually done, connected to the accounting system you keep.
A client view
Clients see their schedule, completed visits and open requests without calling, which is the conversation that usually decides a renewal.
Built on Work That Runs Today.
Running in production today: a phone-first quoting platform that took an Edmonton landscaping company from about four hours per quote to under twenty minutes, structured estimating that took a demolition contractor's bid preparation from two or three hours down to minutes, and one operations platform that replaced five separate systems for a general contractor working across Edmonton and Calgary. All figures are client-reported, not independently audited.
Quotes built from a company's own rates, crews working from a phone, records attached to the job and invoices built from the work are the mechanics we run in production. A cleaning round is a job with a checklist.
Facility Services, Answered.
Can Staff Use It Without Training?
That is the goal. Staff see their sites and checklists on a phone, tick off the work and add a photo where it matters. If a screen needs a manual, we redesign the screen.
Can Our Clients See the Records?
Yes, if you want them to. A client view shows completed visits, checklists and open requests for their sites only, so the proof is there before they ask.
Do We Have to Replace Our Payroll or Accounting Software?
No. Hours and invoices are sent to the payroll and accounting tools you keep. The system adds what they do not do: schedules by site, proof of service and requests.
What Does It Cost?
It depends on what you need first and what it connects to. On the 30-minute call we map how a site gets scheduled, serviced and billed today and give you a rough cost range for the software that fixes the slow parts.
Start with the operation, not the software
Book a 30-Minute Call.
30 minutes. We map how work moves through your operation today, show you where it leaks, and give you an honest read on whether we are the right people to build it.
Edmonton, Alberta · No commitment · 587-937-6948
Where To Go Next.
Up a level
All Industries
Every sector we build custom operational software for.
More In This Series
Professional Services Software
Intake, booking, client updates and documents for law, clinics, accounting and engineering.
Trucking & Hauling Software
Load tickets, per-client rates and the lag before an invoice goes out.
Insurance Brokerage Software
Quote intake, document collection, renewals and file notes.
Restaurant & Hospitality Software
Event inquiries, catering quotes, scheduling and ordering.
Agriculture & Agri-Food Software
Field work orders, scale tickets, records and custom-rate invoicing.
Also Worth A Look